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article 3—academic policies and regulations

Part 6. Student Records—Guidelines and Regulations Governing Access and Release

§ 3-601 Authorization and Responsibility for Policy Implementation

(a) It is University policy to comply fully with the Family Educational Rights and Privacy Act of 1974 (the Act) as amended. On November 13, 1974, the Board of Trustees authorized the President of the University to promulgate guidelines and regulations for discharge of the University’s obligation under the Act to identify the responsibility for its implementation. The integrated nature of our administrative information systems means that some student information could be accessible throughout the University of Illinois. The University of Illinois will not disclose student record information that it maintains except as provided by law.

(b) Except as otherwise provided in these Guidelines and Regulations, the responsibility for implementation of the Act is assigned to the Chancellor. Among these responsibilities are:
(1) publication of parents’ and students’ rights and procedures under the Act;
(2) publication of the types of records kept and the names of the persons in charge;
(3) notification to students of directory information categories that may be released without the student’s consent in each individual instance; and
(4) notification of a reasonable period of time during which currently enrolled students may indicate that any or all items of directory information should not be released without the student’s prior consent.

(c) The Chancellor shall designate persons to perform the necessary functions.