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article 3—academic policies and regulations

Part 2. Examinations

§ 3-201 Final Examinations

(a) All Students
(1) Requirement for final examinations: Final examinations will be given during the scheduled final examination period for each course, except in a course that has a character that renders a final examination unnecessary or impracticable. The head or chairperson of the academic department in which the course is offered determines when a final examination is not required.
(2) Change in final examination schedule: The Schedule of Final Examinations for all colleges (except Law and Veterinary Medicine), and the Institute of Aviation is prepared and published by the Office of the Registrar. The schedule is found online at
www.fms.illinois.edu/FinalExams.

Instructors must give final examinations at the time specified in the Schedule of Final Examinations unless a change is approved in advance by the Office of the Provost. Requests for change should be submitted through the executive officer of the department in which the course is offered and the dean of the appropriate college. Permission will not be granted to those instructors wishing to change final examinations to a time outside the final examination week. Reading Day should be left entirely free of any mandatory course obligations so that students may use this opportunity to prepare for their upcoming final exams.

(3) Take-home final examinations: If take-home final examinations are assigned, they are to be submitted at the time and date of the regularly scheduled final examination. If instructors wish to depart from this practice, they must follow the procedure for changing the final examination schedule as outlined in the preceding item.
(4) Remaining time during an examination: Instructors are strongly encouraged to assist students in monitoring the amount of time remaining during a given examination. Instructors are encouraged to verbalize the amount of time remaining in several intervals throughout the duration of the examination.
(5) A student having more than two consecutive examinations: No student should be required to take more than two consecutive final examinations. In a semester, this means that a student taking a final examination at 8:00 a.m. and another at 1:30 p.m. on the same day cannot be required to take an examination that same evening. However, the student could be required to take an examination beginning at 8:00 a.m. the next day. Similarly, a student having a final examination at 7:00 p.m. one day and another at 8:00 a.m. the next day cannot be required to take an examination at 1:30 p.m. that second day. Any student having more than two consecutive final examinations is entitled to rescheduling as follows if he or she takes the following action no later than the last day of classes:
(A) The student must investigate whether a conflict examination is being held at another time for any of the examinations involved.
Note: Instructional staff members are urged to announce any conflict final examinations by the last day of classes.
(B) If a conflict examination has been scheduled for any of the courses, the student must take one or more of these conflict examinations. If conflict examinations are offered for more than one course, the student must take the conflict for the course that has the largest number of students.
(C) If no conflict examinations have been scheduled, the student must contact the instructor of the course having the largest number of students. The contact must be made no later than the last day of classes, and that instructor must provide a makeup examination.
(6) Normally in a semester several combined-sections, conflict, and noncombined examinations are given at the same time. As a guide to resolving conflicts, an order of priority has been established within each examination period, and a student should resolve a conflict using the published examination schedules and the following priority guidelines.
(A) National and state professional examinations (e.g., CPA, actuarial science, Architecture Registration Examination) take priority over campus final examinations. An instructor must offer a conflict examination to a student scheduled to take a national or state professional examination and a campus final examination at the same time.
(B) A noncombined course examination has precedence over any combined-sections or conflict examination.
(C) A department offering a combined-sections final examination must provide a conflict examination if required to accommodate student conflicts.

(b) Undergraduate Students
(1) Undergraduate students must obtain the approval of the dean of their college to defer a final examination. Undergraduate students who must miss a scheduled examination should report this fact to the dean of their college as soon as possible and before the examination period.
(2) For satisfactory reasons, students may be “excused” by the dean of their college and examined later by their instructor. Absence from a final examination for any other cause is reported as a final grade of “absent” (ABS) in the course and counts as a failure. (See § 3-103.)

(c) Graduate Students
(1) Graduate students who are unable to take a final examination at the scheduled time or to complete other requirements of a course must make individual arrangements with the instructor. (See § 3-104.)
(2) Approval of this deferment by the dean of the Graduate College is not required.